MAIDEN NEWTON PARISH COUNCIL MEETING

MINUTES OF MEETING HELD ON

THURSDAY 7 DECEMBER 2006 AT 7.00 PM

IN COMMUNAL ROOM WEBBERS PIECE

CHAIR: Cllr. Mrs S Falkingham

PRESENT:

Cllr. D Charman

Cllr. W Long

Cllr. R Watts

Ms Fiona Kent-Ledger Dorset Partnership for Older People Project (POPP) Community Development Worker attended the meeting. Ms Kent-Ledger explained Dorset POPP was one of seventeen pilot projects in England. She described the purpose and funding of the project and how the project will be run.

There were three members of the public present and the following comments were made:

Concerns regarding the motorcycle events that take place on Manor Farm – the number of events, noise pollution, effect on the countryside and wildlife, safety issues for the motorcyclists, spectators and the walkers and horse riders using paths and bridleways across the farm. Concerns were also raised about vehicles using bridleways to access the events. Chairman Mrs Falkingham confirmed scrambling events, trials of speed and practising for such events can take place on fourteen days in any one calendar year. In addition individuals or small family groups can use land for another twenty eight days in any year. Events to be monitored in the New Year and the Planning Enforcement Officer West Dorset District Council informed of the number of events and approximate number of attendees. Chairman Mrs Falkingham confirmed that the Environmental Health Officer West Dorset District Council is aware of the noise pollution and the Rights of Way Officer Dorset County Council is aware of vehicles crossing paths and bridleways.

        

1	Apologies: Cllr. D Chaffey, Cllr. Mrs C Johns, Cllr. R Wood, County Cllr. J Peake and District Cllr. N Patmore.
2	Declarations of Interest - None
3	Minutes of Last Meeting – 2 November 2006: These were approved and signed by the Chairman with the following amendment - Chairman Mrs Falkingham had been incorrectly informed that the travellers at New Barn on Manor Farm had left.
4	Matters Arising: None.
5	Chairman’s Report: Council agreed Dorset County Council to be contacted regarding the poor condition of Wessex Ridgeway as it passes under the railway bridge. Council agreed those residents close to the proposed position of the new village seat be contacted regarding the matter.
6	Correspondence: Mr A Muir Legal Services Manager West Dorset District Council (WDDC) – Acknowledgement of Cllr. Long’s Declaration of Acceptance of Office form. Dorset AONB – Re: ‘Pastures New’ Dorset AONB Partnership & Dorset Biodiversity Partnership Forum on 28/11/2006. Circulated. Mr M Scrace General Manager Ilchester Estates – Re: Whitesheet Quarry. Mr K Perry Senior Enforcement Officer West Dorset District Council (WDDC) – Re: Owls Bank/Bridlebank, Manor Farm Close, Maiden Newton. Mr C Doyle External Relations Officer Environment Agency – Re: ‘Informing you – Our priorities for South Wessex Area 2006 – 2007’. Circulated. Mr A Grassby Stonemasons – Re: Maiden Newton War Memorial. Mr S Woollard Technical Services Manager West Dorset District Council (WDDC) – Re: White Horse Mews Car Park. Circulated. Ms C Marsh – Re: Dog fouling posters. Councillors agreed posters produced by Youth Club members were good and should be displayed. Mrs D Fiddik Public Transport Assistant Dorset County Council (DCC) – Re: Consultation on services 212, 216, 200, 307/8. circulated and displayed on notice board. Mr J Cranmer West Dorset Services Manager West Dorset District Council (WDDC) – Re: Refuse collection arrangements Christmas and New Year 2006/07. Displayed on notice board. ‘Clerks & Councils Direct’. Circulated. ‘Tourism Link’ Winter 2006 West Dorset District Council (WDDC). Circulated. ‘LCR Local Council Review’ NALC. Circulated. ‘Caring Matters’ Winter 2006/07. Circulated. ‘Allotments Regeneration Initiative’ 2002 – 2006. Circulated. Mr J Batten Treasurer St Mary’s Church – acknowledgement of payment of annual grant. Mr J Greenslade Development services Manager West Dorset District Council (WDDC) – Re: Mobile phone operators annual rollout plans 2006/2007. Circulated. Ms M Mountford Enforcement Officer West Dorset District Council (WDDC) – Re: Manor Farm, Maiden Newton. Ms M Mountford Enforcement Officer West Dorset District Council (WDDC) – Re: Land at Harveys Close, Maiden Newton. Ms M Mountford Enforcement Officer West Dorset District Council (WDDC) – Re: Land at Harveys Close, Maiden Newton. Copies of emails to Mrs Penny Johnson. Mr and Mrs White – Re: Greenford Farm, Maiden Newton. Circulated. Clerk to acknowledge letter and contents. Ms Heathershaw Countryside Access Officer Dorset County Council (DCC) – Re: Public Rights of Way Footpaths 21 and 22, Cruxton Manor Farm, Maiden Newton. Circulated. Clerk to acknowledge letter and contents which council welcomed. Mr D Schofield Parish Council Footpath Representative – Re: Public Rights of Way Footpaths 21 and 22, Cruxton Manor Farm, Maiden Newton. Copy of letter to Ms Heathershaw. Ms E Macdonald Senior Planning Officer Dorset County Council (DCC) – Re: Dorset Minerals and Waste Development Framework Consultation on the Submission Draft Statement of Community Involvement Town and Country Planning (Local Development) (England) Regulations 2004 (Reg.28). Circulated. Ms S Saltman Conservation Assistant West Dorset District Council (WDDC) – Re: Draft Maiden Newton Conservation Area Appraisal: Public Consultation August – September 2006. Circulated. Mr D Harman AONB Landscape Planning Officer Dorset AONB – Re: Landscape Character Workshop 14/12/2006. Circulated. Mrs M Smith – Re: Maiden Newton Farm Land. Copy of letter to Rt Hon. O. Letwin MP. Mrs M Smith – Re: Maiden Newton Farm Land. Ms C McGowan Environmental Health Officer West Dorset District Council (WDDC) – Re: Noise from motorbikes on Maiden Newton Farm Land. Ms D Burn ARI UK Network Co-ordinator The Allotments Regeneration Initiative – Re: ARI Mentor vacancy in the South West. To be displayed on Parish Notice Board. Mr C Morris Operations Supervisor West Dorset District Council (WDDC) – Re: Litterbins in Maiden Newton. Mr T Hurley Community Support Team Leader West Dorset District Council (WDDC) – Re: Funding for recreation in Maiden Newton. Ms L Camp Senior Support Officer Community Enabling West Dorset District Council (WDDC) – Re: Maiden Newton Section 106 Panel. Chalk & Cheese – Re: Agenda for next meeting 07/12/2006. Ms J McEntee Rights of Way Section The Planning Inspectorate. Circulated. Mrs S King JSC Contractors – Re: Hedley Haward Memorial Playing Field. Mr M Stantiford S.C.Marsh Ltd - Re: Hedley Haward Memorial Playing Field. Chairman Mrs Falkingham proposed, Cllr Charman seconded and Council agreed to accept the quote. Mr M Stantiford S.C.Marsh Ltd – Re:Allotment hedges. Chairman Mrs Falkingham proposed, Cllr Charman seconded and Council agreed to accept the quote. ‘Regional Spatial Strategy RSS Update’ South West Regional Assembly. Circulated. ‘Broadmayne Looks Forward’ – Village Plan. Circulated.
7	Planning Applications and Planning:  1/W/06/001647 Major Cruxton Manor Farm – Develop land by the erection of cattle housing, milking parlour/dairy and associated yard. Council informed application withdrawn 16/11/2006. 1/W/06/001708  Other 22 Newton Road – Demolish shed and erect garage. Council informed consent refused for this application 10/11/2006. 1/W/06/001791 Minor Land adjacent to 5 Chapel Lane – Erect two storey dwelling. Council informed consent granted for this application 27/11/2006. 1/W/06/001677 Other Plot 20 Kingsley Paddock – Erect single storey detached building to form art studio. This application was considered and the corporate view of the Parish Council is that it has no objections to this application. 1/W/06/002006  Other 5A Ashleigh Avenue – Erect garage and store. This application was considered and the corporate view of the Parish Council is that it has no objections to this application. Council informed consent granted for this application 04/12/2006.
8	Accounts for Payment: BDO Stoy Hayward LLP (Audit) - £141.00. Clerks Salary (December 2006) - £155.76. Greenford School (Photocopying) - £55.21. Magna Housing Association Ltd (Hire of room for monthly meeting December 2006) - £12.00. J Carver (Grass Cutting) - £233.33.   Chairman Mrs Falkingham reported that the audit for the year ended 31/03/2006 was completed on 05/11/2006. The Annual Return was approved and accepted by the Council.
9	Hedley Haward Memorial Playing Field and Multi-use games area (MUGA): Council agreed that the working party will consider the tenders received and agree a tender at a meeting arranged on 11/12/2006. Ms S Davies Sports Development Officer West Dorset District Council and Ms N Davey Programmes and Communications Coordinator Groundwork UK will also be present at the meeting. Cllr Charman proposed, Cllr Watts seconded and Council agreed for working party to prepare a contract on existing tender which can then be reviewed by DAPTC.
10	White Horse Mews Car Park and Picnic Area: Chairman Mrs Falkingham reported an email received from Mr S Woollard and circulated to all Parish Councillors explained the transfer of ownership with a dowry is no longer on offer. White Horse Mews Car Park and Picnic Area to be an Agenda Item at the next Parish Council Meeting.
11	DAPTC Matters: Chairman Mrs Falkingham reported she had attended the AGM 04/11/2006. She informed Councillors of the results of the Resolutions considered by Maiden Newton Parish Council at the last Parish Council meeting.
12	Report on Meetings Attended: Chairman Mrs Falkingham reported she had attended a ‘Presentation on the new planning system and consultation workshop’ on 05/12/2006 and Cllr Mrs Johns had attended the same presentation and workshop on 04/12/2006. The ‘Guide to the new planning system’ is to be circulated and discussed at the next Parish Council Meeting. Chairman Mrs Falkingham reported she had attended a special meeting at the Youth and Community Centre on 04/12/2006. She explained the Youth and Community Centre building is to be re-surveyed and a working party has been set up to consider the replacement of the building. A report will be presented at the next meeting of the working party to be held on 29/01/2007. Chairman Mrs Falkingham asked if any Councillor would be prepared to attend the working party meeting as a Parish Council representative. Changing facilities for persons using the Hedley Haward Memorial Playing Field would be incorporated into a new building.
13	Any other business: Councillors questioned whether planning consent was required for the caravan parked on Norden Farm. Clerk to contact the Planning Department at West Dorset District Council regarding the matter. Councillors questioned when repairs would be carried out to the road surface in Dorchester Road. Clerk to contact the Highways Department Dorset Count Council regarding the matter. Chairman Mrs Falkingham reported Network Rail is to repair the signal box at Maiden Newton Railway Station next year. The stations electrical fittings are housed in the signals control box.
	Meeting closed 9.30pm. Date of next meeting: 04/01/2007 7.00pm in the Communal Room at Webbers Piece Maiden Newton.